The use of an individual initials or special writings that are used by a majority of individuals to summarize an important document or a way of authorizing a cheque.
Business companies can easily sign documents or file online due to the evolving change of technology which has enabled the creation of such software. The software used for signing documents and files that are electrically available is called an e-signature.
The following are the advantages of an e-signature to an organization. The legalization or validation can be confirmed by the use of an e-signature. The use of an e-signature is applicable to mostly government and organizations.
The company resources are well utilized when they use an e-sign online. Time management is well utilized by using e-signature as it saves the process involved to scan, print and wait for the a particular individual to sign.
The e-sign is not limited or hindered to a particular time setting or venue location. The shareholders of a company make important decisions in a faster approach.
Time is well utilized when the signing of multiple documents and files is done thus making important decisions. The urgent and important assignments of an enterprise can be easily attended to by use of an e-signature thus enhancing productivity.
The other benefit of an e-sing to an organization is the reduction of cost in printing or mailing the documents. The wet-ink signatures inaccuracies have been improved because of the use of e-signature.
The other benefit of an e-sign to an organization is that it saves the space used by employees. The piling up of boxes in avoided by the use of the e-sign software.
The destruction of print copy papers can be easily done in comparison to e-sign which is well secured. Unauthorized users cannot easily access the e-sign software to tamper with documents as it is well secured.
The e-signature utilizes the biometric technology thus easily defensible in a court of law in case conflicts arise in a company.
The e-sign enables an enterprise to comply with laws and regulations of a given state or country. A business enterprise ensure a customer is satisfied because of the increased efficiency of using the e-signature.
The conservation of the environment is easily achieved by using the e-signature because its paperless. An organization can quickly respond to customers inquiries because of the e-signature software.
Lastly, the e-sign does not alter with organization processes. Technological software’s such as word and PDF are already installed in the e-sign thus making it affordable to user.The customers of the E-sign Genie get specialized solutions.